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Division of Campus Engagement and Compliance
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Youth Program Resources

Program registration and documentation

University Units are recommended to register their Youth Program with the Division of Campus Engagement and Compliance at least 60 days, but no later than 30 days, prior to the start of scheduled activities. Basic logistical information about the program is required upon registration including:

  • Program Title
  • Type
  • Duration/Occurrences
  • Location
  • Expected Number and Age Range of Youth Participants
Register Your 2025 Youth Program

Documentation is required prior to the start of and during a youth program that collects and communicates logistical, operational and personnel information. These documents must be stored by the Unit and ready to present to the Youth Protection Program Specialist upon request.

The following documents are required for all WVU Youth Programs:

*Media release forms are not required if the program does not intend to take any pictures, videos or audio of the youth participants or program staff.

Adult Authorization

Youth program staff who are 18 years or older and will/may have Direct Contact with youth participants must complete an adult authorization process prior to the start of the program and again every three (3) years. Adults who have not completed the authorization process are prohibited from supervising, leading, guiding or otherwise being in Direct Contact with youth participants. The adult authorization process includes:

  • Child Abuse Prevention Training
    • WVU's Child Abuse Prevention Training provides education on how to minimize the threat of child abuse and to respond promptly and effectively should abuse be observed, suspected or disclosed. This training can be completed either in-person or online and takes approximately 45-60 minutes to complete. 
      In-Person Training Request Form

      Please contact our Youth Protection Program Specialist at youthprotection@mail.wvu.edu or by phone at 304-293-5600 to schedule a Child Abuse Prevention training for your group or for any questions you have.

  • Title IX Training
    • WVU's Title IX Training provides education on....... and to respond promptly and effectively should a Title IX violation be observed, suspected or disclosed. This training can be completed either in-person or online and takes approximately 60 minutes to complete.

      Please contact our Title IX Specialist at titleix@mail.wvu.edu or by phone at 304-293-5600 to schedule a Title IX training for your group or for any questions you have.

  • Background Check
    • Background checks are conducted on each of our youth program staff prior to the start of the program and are valid for 3 years. This process can take anywhere from 24 hours up to a month, so we encourage program units to submit their youth program staff at least 30 days prior to the start of the event. If a background check reveals a criminal record history, the applicant will be notified and their application will be reviewed for evaluation consistent with university policy.
      Request a Background/DMV Check for Youth Program Staff
    • Any adult responsible for Transporting youth are required to also have a Yearly DMV Check. This request can be submitted at the same time as the Background Check through the same form.

Reporting Obligations

If any Member of the University Community observes, or has reasonable cause to suspect, any type of Child Abuse or Neglect, including physical or Sexual Abuse, they must immediately report the circumstances to all of the following entities:

  • Department of Human Services, Child Abuse and Neglect Hotline 
    • 1-800-352-6513
  • WV State Police, Crimes Against Children Unit
    • 304-293-6400
  • WVU Division of Campus Engagement and Compliance
  • If there is an immediate threat to the child or other staff/participants, University Police Department or Local Law Enforcement
    •  304-293-2677 or 911