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Division of Campus Engagement and Compliance
File a Complaint or Report Abuse

Youth Program Resources

Required Documents

The Division of Campus Engagement and Compliance is currently reviewing and updating its youth protection documentation and templates. New 2025 documentation is expected be released in the coming weeks. In the meantime, if your program is occurring and you do not have templates for the following, please reach out to the Youth Protection Program Specialist at youthprotection@mail.wvu.edu:

  • Medical Treatment Authorization Form
  • Transportation Form
  • WVU Youth Programs Emergency Preparedness Plan
  • Media Release Form
  • Youth Participant Attendance Sheets
  • Program Staff Attendance Sheets
  • Visitor Sign-In/Out Sheets

Required Trainings

Adults to be a youth program staff at any WVU Sponsored Program. If a youth program staff has Direct Contact with a youth participant, the adult (defined as those 18 years of age or older) is required to undergo an adult authorization process. This process will require:

  • Youth Protection Training
    • Youth Protection training is required every 3 years. This training can be completed either in-person or online and takes approximately 45-60 minutes to complete for both individuals and large groups. These sessions provide education on how to minimize the threat of child abuse and to respond promptly and effectively should abuse be observed, suspected or disclosed.
      In-Person Training Request Form

      Questions regarding youth programming requirements or for scheduling online or in-person training should contact our Youth Protection Program Specialist at youthprotection@mail.wvu.edu or by phone at 304-293-5600

  • Title IX Training
    • Title IX training is required every 3 years. This training can be completed either in-person or online and takes approximately 60 minutes to complete for both individuals and large groups.
  • Background Check
    • A federal background check is required every 3 years and is free-of-charge to the adult. This process can take anywhere from 24 hours up to a month, so we encourage program units to submit their program staff to Shared Services at least 30 days prior to the start of the event. If a background check reveals a criminal record history, the applicant will be notified and their application will be reviewed for evaluation consistent with university policy.
      Request a Background/DMV Check for Youth Program Staff
    • Any adult responsible for Transporting youth are required to also have a Yearly DMV Check. This request can be submitted at the same time as the Background Check through the same form.

Reporting Obligations

If any Member of the University Community observes, or has reasonable cause to suspect, any type of Child Abuse or Neglect, including physical or Sexual Abuse, he or she must immediately report the circumstances to:

  • Department of Human Services, Child Abuse and Neglect Hotline 1-800-352-6513
  • 911 or Local Law Enforcement
    • University Police Department 304-293-2677
    • Crimes Against Children Unit 304-293-6400
  • WVU Division of Campus Engagement and Compliance