Skip to main content
Division of Campus Engagement and Compliance
File a Complaint or Report Abuse

Program Directors

  1. Program Planning & Registration

    University Units are recommended to register their youth program with the Division of Campus Engagement and Compliance at least 60 days, but no later than 30 days, prior to the start of scheduled activities. Basic logistical information about the program is required upon registration including:

    • Program Title
    • Description of Activities
    • WVU Host Unit
    • Duration/Occurrences
    • Location
    • Expected number and age range of youth participants
    Register a 2025 Youth Program

    All programs must have plans ready to keep youth participants safe in the event of an emergency. The Emergency Preparedness Plan (EPP) addresses various circumstances your program should be ready for and is intended as a template to guide emergency planning and response by youth programs at West Virginia University. Your program's EPP must be filled out prior to the start of the program. More details can be found on pages 11-13 in the WVU Youth Program Policies and Guidelines.

  2. Adult Authorization

    All adults (program staff, volunteers, etc.) who have Direct Contact with children at a WVU youth program must complete an authorization process prior to the start of the program. This consists of two trainings— Title IX and Child Abuse Prevention — and either* background check clearance or national sex offender registry clearance. This applies to all faculty, staff, students and youth program staff who may supervise, lead, guide or take care or control of a youth participant.

    • *A background check is required prior to the start of the program and again every 3 years. In the second and third year (non-background check years), adults must clear any checks to the National Sex Offender Public Website.

  3. Personnel-Specific Forms & Documentation

    Various documentation is required prior to the start of and during a youth program that collects and communicates logistical, operational and personnel information. These documents must be stored by the program director/unit and ready to present to the Youth Protection Program Specialist upon request.

  4. During the Program

    Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat.